How To Send A Calendar Invite In Outlook?

If you've never invited someone to a meeting in Outlook, then you are missing out on an easy way to send invitations to people. You can do this by sending a calendar invite and without having to worry about the recipient's email addressees. You can even send one without needing them to have the Outlook account in place. This article is going to show you how.

This surely is your first time sending a calendar invitation to someone through Outlook. Well, if this is your first time accessing or using Outlook, the process might somewhat be initially confusing. The truth is you can actually familiarize Outlook by yourself when you use it every day or if you have a daily task that obliges you to learn its basic functions.

You can’t just learn all the features and core functions of Outlook in a short period. But, in the meantime, we can tackle repetitive and simple tasks such as sending someone, for example, a meeting invitation through the calendar. So, how can you do this?

How can you send calendar invitations to someone via Outlook?

Before you can start learning the process, you need to know that you have to enter the email addresses of the people you wish to invite manually. Manual inputting will apply unless you have already added these people into your contacts in Outlook.

Otherwise, it might be a great idea to simply save their information to your Outlook so you will no longer have to perform this process repeatedly in the future. After that, you can now proceed to how to get this done.

1. Log in to your account in Outlook.
2. Select the Calendar button, which can be found in the screen’s lower-left corner.
   
3. By clicking the desired schedule or date, you will be able to create an event. You may also create a new event by simply selecting the New Event button found in the screen’s upper-left corner.
   
4. Then, you will have to fill in the necessary information about the new event.
5. Choose More Options.
6. Add your recipients into the section named Invite Attendees, which can be found below the title of the event.
   
7. After you finish filling in the necessary details you want to input, you may now click the Send button found in the pop-up’s top-left part.

However, there are things you have to consider reviewing before you finally hit send. Below is the list of very important fields you should not miss to fill:

• Subject line
• Start time and end time of the event
• Location or venue

Other things to consider before sending  

Writing an invitation message, especially when you are supposed to compose a formal one on behalf of an organization you are working for, you should have the wisdom to review all the fields at least twice before hitting the send button. Also, you may have to consider writing an explanation about the nature of the event and the reason as to why your invitees have been part of the invitation list. 

It usually depends upon the exact purpose. It is also up to you on how you would manage to convey the most important message of the invitation and include the essential details. This is very helpful if you think the calendar invitation will trigger plenty of visits or phone queries. 

A concise yet complete message can pre-empt those interruptions by telling the invitees all they have to know, including what they have to prepare for the upcoming event. An invitation with a very detailed, complete message will prevent you from answering repetitive questions from the recipients. 

How to send a calendar invite in Outlook remotely?

You no longer have to be stuck in an office computer over time because you can already send an invitation through your iPhone via the calendar app. To do this, follow these steps:

1. Create an Existing Event or New Event.
2. Tap Edit.
3. Tap Invitees.
4. Add all the recipients’ email addresses.
5. Tap Done.

Benefitting from the Outlook calendar functions allows you to practice organization and order as a business owner or as an employee. If you wish to master all its functions, you can use Outlook every day as part of your daily work tools. In that way, you can slowly discover all its features and take advantage of it.

Summary: Send a Calendar Invite in Outlook

• Open Outlook.
• Click the Calendar icon.
• Click the New Teams Meeting link in the upper left.
• Enter your meeting information in the "Subject" field.
• Select the date, time, and duration of your meeting from the "From" and "To" fields.
• Add other relevant details about your meeting in the body of the invitation as desired.
• Check for any conflict with other calendar entries by clicking "Check for conflicts."
• Invite attendees to your event by typing their email addresses into the "Invite required attendee" box. To invite everyone you work with, enter their emails separated by semicolons or click Select from Address Book and check off everyone you wish to include. If you have many people to invite, click the "+Add All Team Members" link to add all members of your team at once.