Administrator Updated on February 2, 2023 Have you ever wondered how to export or import emails from Outlook? It can be frustrating when your email hasn't been synced between Outlook, Gmail, Yahoo and so on. In fact, it happens a lot. Whether you are switching to a new computer or want to deal with some technical error messages, this article has all the information you need to get things sorted out.
Microsoft offers a plethora of software that can help boost your productivity. Outlook, for instance, is an e-mail application that allows users to send and manage inbound and outbound messages, plot and schedule meetings in their calendars, and share files.
While this software program is often deemed reliable, it’s always best to export or import e-mails for backup. As you may learn from this blog post, there are foolproof and easy ways to do just that.
Importing E-mails
If you’re utilizing Microsoft Office 2013 or 2016, click the “File” tab.
You’ll then be directed to a list of options. Click on “Open & Export.” The menu on the right side of the screen will then appear. Select “Import/Export.”
In the pop-out menu, pick “Import from another program or file.” You’ll then need to select “Outlook Data File (.pst),” before hitting the next button.
The next step is to look for the .pst file that you need to import. You’ll then have the option whether to replace duplicates with items imported, allow duplicates to be created, or do not import duplicates. Choose whichever way you want the contacts and e-mails to be handled.
If necessary, type in the password for the .pst file and then hit the “OK” button.
Users who want to import the contents of the .pst file into their Office 365 inbox must choose the “Import items into the same folder in:” and then enter your email address. Otherwise, pick “Import items into the current folder.”
Finally, click the “Finish” button.
Exporting E-mails
You have several choices when exporting e-mails from Outlook. You may either save it as a .pst file or to your Gmail or Microsoft Excel.
PST File
Outlook’s .pst file allows users to store e-mails, address books, signatures, and other significant items, which you can transfer into a different account, operating system, or computer.
To begin, go to your Outlook application. Select the “File” tab and then click “Info.”
Proceed by choosing “Account Settings.” In the dialogue box, hit the “Data” tab. Pick the file or account name, before clicking “Open Folder Location.”
Gmail
To begin exporting your emails to your Gmail, set up your account in Outlook. You’ll then need to select the folder that stores your e-mail messages, such as saved or inbox e-mails.
Select all the e-mails in the folder by pressing the “Ctrl” and “A” keys on your keyboard at the same time. If you don’t need all the items in the folder, you may manually select the things you’ll need while holding the “Ctrl” button.
Right-click anywhere in the folder. Point the cursor to “Move” and then click “Other Folder.”
A menu box will then flash on your screen. Choose your Gmail account. Next, pick the folder where you want to export your e-mails. You may also create a new folder, if necessary.
Finally, you may click the “OK” button to move the chosen e-mails.
Microsoft Excel
The first step to send your Outlook e-mails directly to your Excel worksheet is by clicking the “File” tab and selecting the “Open & Export” option.
You may then choose “Import/Export” and “Export to a file.” Click “Next.” Pick either “Comma Separated Values” or “Microsoft Excel,” before clicking “Next” again.
After clicking the e-mail folder that you want to export, hit the “Next” button. You’ll then have to search for the folder where you want to save the e-mails. Provide a name for the exported file, before selecting the “OK” button.
For the final time, click “Next” and then select “Finish.”
Hopefully, with these simple tricks, you were able to import or export your Outlook e-mails effortlessly. You only need to follow the steps and then you’re good to go.
Summary: Ways to Export or Import Emails From Outlook
- To import email from a .pst file, you need to replace the original .pst file with the newly imported one.
- To import email from an .olm file, you need to add the new messages to your existing mailbox.
- Back up your old Outlook data in a separate Outlook Data File (.pst) so that you can restore it if necessary.
- Save your Outlook data as an Outlook Data File (.pst), then copy or move the .pst file to the new computer.
- The primary benefit of going through Apple Mail is that it allows you to only import certain folders and not everything at once.
REFERENCES
https://scusd.zendesk.com/hc/en-us/articles/236192987-How-do-I-import-emails-into-outlook-
https://www.lifewire.com/export-emails-from-outlook-4165371
https://support.microsoft.com/en-us/office/back-up-your-email-e5845b0b-1aeb-424f-924c-aa1c33b18833
