How To Enable File Versioning On ShareFile?

Here is how you can enable file versioning on ShareFile to track the changes you make to the files and give your fellow colleagues access to the previous versions. The good thing about file sharing services like ShareFile is the ability to allow other people to view, add or edit the files stored in your online account. Some service providers, like ShareFile, allow this functionality by automatically backing up your files, and even letting you roll back any changes made.

Many important files require updates or corrections to cope with the necessity. And you don’t need to create a mess regarding the associated details.

Likewise, there’s no need to get yourself stuck on online editors with notable limits. It sounds rather easy to make an automatic enlisting of online files.

And ShareFile enables you to save a particular file in different usable formats. The layout explicitly features a highly dependable ‘File Versioning’ facility.

The article shares your concern to enable the useful feature. Going with the facts, you’ll get to learn how to use the entire facility on your preference.

What is File Versioning on ShareFile?

It’s a facility to provide multiple versions to convert a single file. The latest version automatically saves any suitable file in the exact name & type. No change will become lost between an update or edit. Apart from retaining the original file, you can even download the version for offline use.

Enabling File Versioning on ShareFile

1. Locate the folder options screen. Pick a savable version from the ‘Maximum Versions’ drop-down menu.
2. You can also click ‘Custom’ to insert a different value. Press the ‘Save’ button after checking ‘Enable File Versioning’.
   
3. Check the ‘Apply to existing subfolders’ appearing right below the ‘Max Versions’ box, if necessary.
4. Following the action, return to the homepage. Upload a particular file with a specified name & format.
5. Start uploading another file with the exact name & type. The latter version will get saved as the latest version.
   
6. User to attempt download will get the latest version by default. For previous versions, you’ll have to click the blue icon.
7. The icon reveals multiple versions available for the file. You can download or delete previous versions.
   

Saving Current Item File(s)

You can easily import files from a definite folder path using ‘Save Current Item File(s). It simply requires established connectivity between the path & your ShareFile account.

1. ‘Save Which’ dropdown list allows you to decide on the file selection based on entity date. Supporting ‘with pattern’ lets you choose the particular file type from the options.
   
2. And you can choose either ‘Specific Folder’ or ‘Sub-Folder’ on Folder Selection. It lets you upload several files in a specified folder or its sub-folder, maintaining a sequential order.
   

Limiting Number of Versions

For the current facility, there’s no limit of version number for any file. You can go through the entire history of a file using the blue icon. Account-wide default setting lets you configure the countability. 

Access the ‘Advanced Preference’ menu customize the default. Also, you can manage version count on a folder basis. It remains available in the ‘Advanced Folder Settings’ under the ‘More Options’ menu.

Disabled File Versioning Facility

As you can notice, you’re free to disable the ‘File Versioning’ feature. Blocking the facility will not remove any of the already uploaded versions.

However, you can’t access the different versions through any icon. Only one file sorted by default (primarily time) will get displayed on the screen.

But uploading a new file version with the exact file spec will replace the original. Slight deviation will get recorded as a completely new folder entity.

Summary: Enable File Versioning on ShareFile

• Open the Citrix ShareFile StorageZone Controller.
• Type your password and click OK.
• Under Manage, select Set up and enable features.
• Under Storage, select File versioning.
• Select the Enable file versioning checkbox.
• At the bottom of the page, click Save changes.