How To Print Google Doc With Comments?

When a document is being shared by many users, especially in office applications, it is beneficial to add comments within the document itself. However, some people, like your boss, want documentation; therefore, those documents need to be printed with the comments in them.

To print the said documents, you have to understand how a comment is added on a Google Docs document.

Here’s how:

How to Add Comments?

1. Highlight the phrase or word you want to add comments to.
2. Click on the comment icon found in the toolbar above or on the right side of the document. The image below shows its 2 locations.
   
3. Once the comment box opens up, you can type your comments and click “Comment”. It is highly encouraged to use short and concise words as much as possible.
   
4. If another user gets a hold of the document, he/she can comment back by clicking on “Reply”. 
5. Once another user acknowledged the comment and/or gave a reply, he/she must click on “Resolve.”
6. Each resolved comment can be modified by the author of the said comment. He/she can either delete, edit, or add a link to the comment by clicking on the 3 vertical dotted buttons beside “Resolve”.
   

How to Print with Comments?

1. Printing a document with comments as PDF format.
2. Before printing, make sure you download the extension “Full Page Screen Capture” on your Google Chrome browser.
3. After downloading and installing, a tiny camera icon is displayed at the upper-right corner of the browser window. By clicking on this button, a screenshot of the whole Google Docs document displayed will be captured.
   
4. Once the screenshot is captured, a new window will open with the title “Full Page Screen Capture” extension. It will show you the document and the comments included.
5. If you wish to print it, select the PDF icon located at the top toolbar and download the document in the format of PDF. From there, you can print the document.
   

Printing a document with comments as Microsoft Word format

1. You can print the document by exporting the file to Microsoft Word. In Google Docs, select “File” at the top.
2. Choose “Download” and then choose “Microsoft Word (.docx)”. Save the file.
   
3. When you open the file in Microsoft Word, the comments are now being treated as part of the document. 
4. If the comments are not displayed, select the “Review” tab from the menu bar, “Show Comments”.
   
5. If you are contented, click on the “File” tab and select “Print”. Before clicking on “Print All Pages”, make sure the “Print Markup” from the “Document Info” below the window is checked.
   

Printing a document with comments as OpenOffice format

1. You can also print the document by exporting the file to OpenOffice. In Google Docs, select “File” at the top.
2. Choose “Download” and then choose “OpenDocument Format (.odt)”. Save the file.
   
3. When you open the file in OpenOffice, the comments are now being treated as part of the document.
4. If you are contented, click on the “File” tab and select “Print”
5. While the comments are not visible in the preview, you can view them by selecting the “Comments” and choose either “Place at end of page” or “Place at end of the document”. The comments will be printed at the bottom portion of the page, either on the last page of the document or the page itself where the said comments existed.

Summary: Print Google Doc with comments

• Login to Google Docs with your account.
• Upload the file you want to print using Google Docs comments.
• Open the document that you want to print with comments on Google Docs.
• Click the File menu and expand it by clicking it again.
• Select "Print" from the drop down menu in the right corner of the screen.
• Click "More Settings" option under Google Docs Settings section.
• Under Document section select "Printing All Revisions".
• Click "Print" button and then save as PDF or print it immediately.

Conclusion

There may be no direct printing of a document with comments using Google Docs, but you can employ several techniques such as exporting to another word processing program or Google Chrome extensions.